Overview
Position Summary
Employer: Dr. Khalifa, Medicine Professional Corp.
Work location: 72 Victoria Ave, Chatham, ON N7L 3A1
Employment type: Permanent, full-time
Wage: $24.00 per hour
Hours: 40 hours per week
Schedule: Day shifts; Monday to Friday
Start date: As soon as possible
Company Overview
Dr. Khalifa, Medicine Professional Corp. operates medical practices in southern Ontario. The clinic in Chatham provides patient-focused medical services and requires accurate, confidential, and timely management of patient records, referrals, test results, correspondence, and other clinical documentation.
The Medical Records Clerk will organize, maintain, update, retrieve, and process electronic and paper medical records in accordance with the clinic’s established procedures and privacy requirements. The employee will provide clerical support to physicians and clinic staff to ensure that patient information is complete, accurate, secure, and readily available for patient care.
Main Duties
• Receive, review, sort, scan, label, and file medical reports, consultation notes, laboratory results, diagnostic imaging reports, referral documents, and other patient information.
• Create, update, organize, and maintain confidential electronic and paper patient records according to the clinic’s filing and documentation procedures.
• Enter and update patient demographic, contact, health-card, referral, and other administrative information in the clinic’s electronic medical record system.
• Verify medical records and forms for completeness and accuracy and follow up with clinic staff regarding missing or inconsistent information.
• Process incoming and outgoing medical correspondence, including referrals, consultation reports, test results, record-transfer requests, and requests for medical information.
• Prepare, photocopy, scan, upload, fax, mail, and distribute routine medical and administrative documents.
• Respond to authorized requests for patient records and prepare copies or electronic record packages in accordance with clinic procedures and privacy requirements.
• Maintain records of documents released, transferred, archived, or removed from the clinic’s filing system.
• Operate computers, scanners, photocopiers, fax machines, telephone systems, and other standard office equipment.
• Assist with general clerical duties, including answering routine telephone inquiries, receiving documents, organizing files, and maintaining an orderly records area.
Employment Requirements
• Completion of secondary school is required.
• Completion of college courses or training in office administration, medical office administration, records management, or a related field is an asset.
• Previous experience in medical records, general office support, filing, data entry, or a healthcare environment is an asset.
• Experience using electronic medical record software is an asset.
• Ability to maintain accurate and organized electronic and paper filing systems.
• Strong attention to detail and ability to identify incomplete or inaccurate information.
• Ability to handle confidential and sensitive patient information professionally.
• Good written and verbal communication skills in English.
• Proficiency with computers, email, document scanning, data entry, and Microsoft Office applications.
Personal Suitability
• Accurate and detail-oriented
• Dependable and organized
• Discreet and trustworthy
• Professional and courteous
• Able to prioritize tasks
• Effective interpersonal skills
• Strong written and oral communication
• Able to work as part of a team
How to Apply
Please submit a resume and cover letter identifying the position “Medical Records Clerk” by email to dr-prof.corp2026@hotmail.com. Only applicants selected for an interview will be contacted. Dr. Khalifa, Medicine Professional Corp. welcomes applications from Canadian citizens, permanent residents, Indigenous persons, newcomers to Canada, youth, mature workers, visible minorities, and persons with disabilities.
