About Canadian Maritime Engineering Ltd.

What You’ll Do

• Answer and direct incoming calls, respond to routine inquiries, and distribute mail and courier deliveries.
• Welcome visitors, confirm the purpose of their visit, and direct them to the appropriate team member.
• Schedule and confirm appointments and meetings for management and project teams.
• Prepare minutes of meeting and distribute action items.
• Maintain and improve office procedures, filing systems, and administrative workflows.
• Prepare, edit, and format requests for quotation (RFQs), correspondence, and project documents.
• Maintain customer RFQ records, assign job numbers, and organize related documentation.
• Prepare purchase requisitions, issue purchase orders, and process invoices using Sage software.
• Order and track office and engineering supplies, maintain inventory records, and coordinate office equipment servicing.
• Review and record employees’ daily timecard entries for payroll processing.
• Compile purchasing, timekeeping, and project data to support reporting and project planning.
• Help train office staff in administrative procedures and the use of office software, as needed.

What You Bring

Education: A college diploma in Business Administration or a related field

Experience: At least two years of administrative work experience, including experience using Sage software. Experience in an engineering, marine, construction, or industrial environment is preferred

Skills That Help You Succeed

• Ability to manage multiple priorities
• High attention to detail
• Proficiency with Microsoft Office suite
• Problem-solving and teamwork skills
• Knowledge of procurement & project administration
• Familiarity with engineering documentation is an asset

How to Apply

Please send your resume and a one-page cover letter to canadianmaritimeengjobs@gmail.com. In your cover letter, briefly describe how your experience and qualifications would contribute to CME’s office operations and project support.

We appreciate every application; only candidates selected for an interview will be contacted. Interview candidates will be asked to provide two professional references.

Everyone Has a Place at CME

CME is committed to diversity, inclusion, and equal opportunity. We welcome applications from all qualified candidates and value the unique contributions each person brings to our team.